Vendor PN not available for ASN or Invoice

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  • Updated 5 years ago
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We’ve received a PO from Harmon (PO AH80941). In the Advanced Ship Notification, when we
attempt to pack items and in the Invoice view, when we select items that have shipped,  is there any way we can view the “Item Info” / line items by Vendor PN or item title when selecting products to ship? It’s very easy for us to recognize and select items by PN or item title as opposed to UPC, which is how it currently is.  We can see the Vendor PN and item title when we view the PO, but in the Advanced Ship Notification and Invoice, we can only view by UPC. It would be great to have this request granted, as our other vendors in SPS commerce have it set up this way and it's a breeze.




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Katie

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Posted 5 years ago

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Kayla Johnson, Alum

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Hey Katie,

Thank you for posting in the Support Center! The reason the Vendor Part Number doesn't source in on the Invoice or ASN is because that number is not built out in the specifications to be sent on these documents for Harmon Stores. SPS builds the forms off the trading partner's specifications, so the vendor number would need to be included in the specifications in order for us to build that field out.

Please let me know if you have any additional questions or need additional clarification.

Thanks and have a great day!

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Katie

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Hi Kayla,

Thanks for your reply; I need more clarification on what my next steps are to getting this implemented, if that's a possibility. From what you're saying, is what I'm requesting something that needed to have been done upon implementation stage from BB&B's end or can it be changed now? If it can be changed, who specifically do I need to contact because I've been referred back and forth between 2 EDI administrators from BB&B, our BB&B/Harmon buyer, our implementation manager at SPS commerce, and BB&B/Harmon's SPS Commerce Account Manager.

Thanks
Katie

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Katie

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Hi, can someone at SPS please answer my follow up question....
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Kristina, Employee

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Hi Katie,

I apologize for the delay.  I believe what Kayla is saying is that the reason the Vendor Part Number does not source in is because it is not part of Harmon's specifications.  We create our forms based off of the specifications from the retailer and what they require on the documents.  Since Harmon does not require the vendor part number on the invoice or advance ship notice, we do not include it.  If Harmon would like this transmitted on the invoice and advance ship notice, we would just need them to send us their updated specifications so we can update our forms.  Any changes to the forms would affect all of Harmon's trading partners so it would need be approved by Harmon and would need to be listed in their specifications. 

Please let me know if you have any questions!

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