Common EDI transactions

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I have recently received these transactions. I feel as if they are common EDI transactions. I am wondering what data is included in this list of transactions.

• 810 Invoice
• 850 Purchase Order
• 855 Purchase Order Acknowledgment
• 856 Shipment Notice/Manifest
• 894 Delivery/Return Base Record
• 997 Functional Acknowledgment
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John Tabash

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Posted 5 years ago

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Fred, Customer Operations Analyst

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Hi John,

Thanks for posting in our Support Center!  You are correct.  Most of those documents are commonly used by vendors.  Here is a bit more information about what is included in each of these documents:

• 850 Purchase Order

A purchase order is sent by a retailer and typically contains information regarding an order they have placed.  They will typically include information regarding the items/UPCs they are purchasing, information about the shipping window they would like to receive those in, and where the shipment will be going.

• 855 Purchase Order Acknowledgment

A purchase order acknowledgement is created by the vendor.  After you receive a purchase order and have looked at the information included in that document, you have to send them a return document to let them know if you will be fulfilling the order.  This document allows you to accept and reject items or entire orders based on availability.  It also allows you to update information if certain items will not be available within a requested ship window.

• 856 Shipment Notice/Manifest

The shipment notice is generated by the vendor.  After a Purchase Order is received and acknowledged, your retailer would like more information regarding how the shipment will be delivered.  The shipment notice basically outlines exactly how your shipment was physically packed, so they know what to expect on their end.  Vendors will usually enter information like the Ship To/Ship From locations, tracking information, and container information into this document.

• 894 Delivery/Return Base Record

The 894 EDI document type is
used to enable a direct store delivery vendor to communicate the details
of a direct store delivery, and is used during the check-in procedure

• 810 Invoice

The invoice is the electronic version of the paper-based invoice document. It is typically sent after your physical shipment has left your warehouse and is a request for payment from your buyer.  Some items that are usually included in this are shipment details/item information, payment terms, any applicable discounts, and allowances or charges.

• 997 Functional Acknowledgment


The functional acknowledgement is a document that is generally sent behind the scenes of our WebForms product.  This document is transmitted to let the sender of a document know that it reached its intended receiver.  You can think of it sort of as a receipt.  If there are any questions about document transmission or if data was received, we can look for the 997 to confirm if it transmitted successfully.


If you would like to learn more about these transaction or have questions about your particular set up, I have a link to our additional training options below:

http://supportcenter.spscommerce.com/spscommerce/topics/customer_training_options

Please let us know if you have any further questions.  Thank you!




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