Benefits of Trading the Purchase Order Change (860) via EDI

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The primary purpose of the Purchase Order Change (EDI860/EDI876) is to confirm changes initiated by the supplier on a Purchase Order Acknowledgement (855) or for the purchaser to make updates to an open order.  The 860 is more widely used in General Merchandise/Services while the 876 is grocery focused.

The key data elements included in a Purchase Order Change are:
  • Purchase Order number
  • Purchase Order date
  • Type of order change (change/cancellation)
Additional data that may also be included in the Purchase Order are:
  • Product item/services identifiers such as UPC/EAN/GTIN
  • Location(s) where products or services should be supplied to
  • Vendor Number
  • Item price
  • Item quantity
  • Additional item/services identifiers such as Buyer Item Number and/or Vendor Part Number
  • Item description
  • Pertinent dates (i.e. cancel by dates, requested ship and/or delivery date)
  • Item additions and/or deletions
There are benefits to both the purchaser and supplier of implementing electronic trading of the Purchase Order Change.  Many of these are dependent on how automated and integrated the transaction is for both parties.  Some of the benefits that can be realized include:
  • Issuing an electronic change updates the purchaser’s and supplier’s system to create a record of the change should any discrepancies arise, providing an audit trail
  • Can be used to notify a supplier if their orders has been cancelled or their requested changes on the 855 are rejected
  • Allows a purchaser to modify an order quantity based on current inventories and future demand planning
  • Elimination of data entry errors associated with manual processes

Benefits Overview
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Posted 4 years ago

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