Benefits of Trading the Inventory Advice (846) via EDI

  • 41
  • 1
  • Article
  • Updated 2 years ago
  • (Edited)
The primary purpose of the Inventory Advice (846) is for the supplier to provide the purchaser the amount of goods they have on hand and on order including future date. This allows better management of buying needs and is used primarily in a drop ship order management model to support e-commerce management.

The key data elements included in an Inventory Advice are:
  • Identifying Number
  • Inventory Date
  • Product Item Identifiers/Services such as UPC/EAN/GTIN needed with their respective quantities
Additional data that may also be included in the Inventory Advice are:
  • Out of Stock Items and Restock Dates
  • Discontinued Products
  • Supplier Warehouse Locations with on hand amounts by item
  • Vendor Number
  • Additional item identifiers such as Buyer Item Number and Vendor Part Number
  • Item Description
There are benefits to both the purchaser and the supplier of implementing electronic trading of the Inventory Advice. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits that can be realized include:
  • Enables the supplier to advise when product is out of stock or no longer being made
  • Allows better management of e-commerce dropship
  • Communicates to the purchaser when the item will be available again if out of stock
  • The purchaser is able to better plan warehouse and store ordering
  • Enables the purchaser to manage these details on their website such as item out of stock, quantity available, or remove the item from the website.
  • Supports the ability to order non-stock items/special orders

Benefits Overview
Photo of FAQ


  • 9,380 Points 5k badge 2x thumb

Posted 4 years ago

  • 41
  • 1
Photo of Jason Vigil

Jason Vigil

  • 60 Points
Is it possible to send it automatically everyday if the inventory doesn't change, or do we have to manually login daily and send it?
Photo of Jeff Wright

Jeff Wright

  • 852 Points 500 badge 2x thumb
Hey Jason,
Yes you will have to login and send it. If it does not vary too often you can create a template and open up that template and just make the minor adjustments, or no adjustments at all, and send it


Jeff Wright
Fulfillment Analyst